Terms and Conditions

Taking Part

1. I understand that the event is not organised by the The Outrunners Charity, but by a third party (“Event Organiser”). It is my responsibility to read any terms and conditions issued by the Event Organisers and to comply with these.

2. I confirm that I am medically fit and that I participate in the event at my own risk. The Outrunners Charity will not be held responsible for injury or illness resulting from my participation.

3. All The Outrunners Charity Participants must be aged 18 or over by the Event Date.

4. I acknowledge that any registration fee is non-refundable, and that charity places in the event are non-transferable. The registration fee does not contribute towards my fundraising target.

5. I understand that, if applying for a Charity Place, The Outrunners Charity may need to notify the Event Organiser that I will be taking part, and share limited personal information so that the Event Organiser can contact me to confirm my registration for the event. I understand that, if needed, it will be my responsibility to complete the Event Organiser’s registration also.

6. I will contact The Outrunners Charity if I am unable to take part in the event and forward any money raised to The Outrunners Charity for their work with children and young people.

Fundraising

1. I will use my best endeavours to raise money for The Outrunners Charity in connection with my participation in the event and, in particular aim to raise at least the specified fundraising target if I have accepted a Charity Place. I understand that Gift Aid doesn’t count towards my fundraising target.

2. I understand and will make clear to those who support my fundraising that any money I send into The Outrunners Charity will be treated as a donation and used for The Outrunners Charity's work with children. Donations are not generally refundable, even if I fail to take part in or withdraw from the event.

3. Any fundraising I undertake in connection with my participation in the event will be for The Outrunners Charity only (applicable to Charity Place participants) and I will forward all monies donated to the Charity either by cash, cheque, CAF or via an online giving provider no later than four weeks after the event.

4. I will only use lawful means to fundraise for The Outrunners Charity and will not bring the charity's names into disrepute. I will observe the following fundraising rules and I will comply with any further rules and requirements about fundraising of which The Outrunners Charity notify me:

• I will not use The Outrunners Charity or any associated logo without first obtaining permission from The Outrunners Charity and will allow The Outrunners Charity to approve any materials produced whether printed or online.

• I will tell my sponsors that I am raising money “in aid of” The Outrunners Charity.

• I will not incur The Outrunners Charity any cost, claim, loss or liability.

• I will contact The Outrunners Charity before conducting any raffle, lottery or public event, and comply with any guidance, guidelines or insurance and legal requirements issued by The Outrunners Charity in connection with this kind of event.

• I will obtain approval from The Outrunners Charity before approaching press or celebrities to support my event.

• I will secure the necessary approvals prior to undertaking street collections or collections on private property. House-to-house collections are not permitted.

5. I will ensure that I take responsibility for the safekeeping of money raised in The Outrunners Charity's name, both during and after the collections, until it is transferred to The Outrunners Charity and I will:

• Ensure that if collecting cash, it is counted in the presence of at least one witness and that this amount is written, signed by the witness/es and a cheque for this amount is sent to the The Outrunners Charity.

• Send The Outrunners Charity any completed sponsor forms with details of the names and addresses of and amounts donated or pledged by all sponsors no later than 4 weeks after my event. This will allow the The Outrunners Charity to process gift aid on donations.

• Ensure that donations of £20 or more made by cheque are payable to 'The Outrunners Charity Registered Charity' and ensure that these cheques are sent to The Outrunners Charity no later than 3 weeks after issue.

• Only use sponsorship forms issued by The Outrunners Charity and not use any other type of sponsorship form (unless otherwise agreed with The Outrunners Charity).

Photos

1. I understand that there may be photography at the event and I grant permission for The Outrunners Charity to use photographs, motion pictures, quotes, or any other record of my participation in my chosen event for the purpose of marketing future events online and on print materials, for a period of 5 years.

2. I understand if I do not wish my photograph to be taken and/or used, I should inform The Outrunners Charity so that they can make the necessary arrangements. I understand that if I wish to withdraw my consent at any time, I should email Tanitta@theourunners.co.uk. I also acknowledge that while The Outrunners Charity will use all reasonable endeavours to comply with any such notice of withdrawal of permission it cannot guarantee that materials in public circulation at the date on which the request is received will be withdrawn immediately.

Confirmation

I confirm I have read, understood and agree to all the terms and conditions set out above, and understand The Outrunners Charity may terminate our relationship if I am in breach of any of the terms and conditions.

We recommend that you print and keep a copy of this agreement with a note of the date on which you accepted its terms and conditions. 

Many thanks for your support and good luck with your fundraising